This documentation applies to the common area printers in Annenberg and Steele House. With some modifications, they will also work for most of the private or group printers in the building.
All of the printers maintained by CMS have a wired connection to the Internet, and are accessible via IP address from any location on campus, both in and outside of the building, and on the wireless network. There are other ways to connect to the printers (for example, using the Bonjour service, or web services printing), but they may only work if you use the printer only when you're on the same network as the printer itself. Tech staff recommends using print via IP/hostname as detailed below so that you have a consistent expectation of use.
As of this writing, the common area printers in Annenberg are all MF420 Series Canon Multifunction printers. The below instructions are for printing only, and do not include the advanced features of the printers (such as scan-to-email). The common area printers in Steele House only support printing.
A general note about printing in the department:
The budget for printing (both the purchase and replacment of the printers, and the ongoing cost of consumables) assumes that the general use case for printing in CMS is not to support "I like print copies of everything". If your printing needs require the routine consumption of a ream of paper a week (or even a month), you should be using either a personal or research group printer, and not the general-use printers included in the instructions below. You also should not use the printers as a substitute for using the department copier if you need several copies of a document (for example, if you're printing out copies of an assignment or examination for students). The price per page to produce a copy via the copier in 305 Annenberg is significantly less than the cost per page for maintaining the general use printers and while it doesn't seem like much if just one person is printing hundreds of pages routinely, it very quickly adds up. Just print one copy and use the copier to make the number of copies you need to distribute. Any administrative forms, internal communications, or other documents that are necessary to support the administrative functions of the department are fine to print to the general area printers, as are personal-related documents such as travel or short forms. But please do not use the general purpose printers to print paper copies of your entire 500 paper research paper library.
The general use printers are for use by anyone in the department whose research group participates in the Recharge Center, the administrative staff, and any short or mid-term visitors to the department, regardless of their faculty/group affiliation(s). If your research group does not participate in the Recharge Center, you should be using a group printer for anything other than very occasional printing. If you're uncertain about your group, contact your group's administrative support person.
List of printers
For Mac OSX Machines
Step 1: Open the Printer Control Panel
Step 2: Open up the Printers control panel on your Mac, and click on the IP option to add a printer by hostname or IP address.
Do NOT use the default Bonjour option
as the printer will not be accessible via Bonjour on both wired and wireless networks.
Step 3: Add Printer info
- For the second floor Annenberg printer, you use hostname:
- For the third floor Annenberg printer, use:
For both of those printers, choose the "Generic Postscript Printer"
For Steele House's "tesla", use
For tesla, use the "Generic PCL Printer", instead of the Generic Postscript Printer
- For all printers, use the Protocol version: Line Printer Daemon - LPD
Step 4: All printers have a duplexer unit, so check that box to enable two-sided printing.
Step 5: You may see the following error message, as bidirectional communication with the printer might not be possible during setup. You can continue to finish installation.
When it completes, you should be able to send print jobs to the printer whenever you are connected to:
- The campus wired network
- The campus wireless network
- The VPN
For Windows 10 Machines
These instructions are for Windows 10 Enterprise/Professional installations for 64-bit machines. If you have Windows Home Edition, these instructions should work but they have not been tested. If you have a 32 bit operating system, you'll need to download 32 bit drivers, contact firstname.lastname@example.org
for more information.
Click on the "64 bit Windows 10 Driver" link, just above
When prompted, choose "Open with Windows Explorer"
Drag the folder named "Driver" onto your Desktop
Open the Printer Control Pane
Choose "Add a Printer or Scanner"
Click on "The printer I want isn't listed"
When the "Add Printer" dialogue opens, choose "Add a printer using a TCP/IP address or hostname", hit "Next"
When the next dialogue window opens, choose
Device Type: TCP/IP Device
Hostname or IP address: ann305.cms.caltech.edu
Hit "Next" again
It will take a second to set up the TCP/IP port.
It may say "Additional Port information required"
If so, choose "Standard" and change "Generic Printing Device" to "Canon Network Printer"
The "Install the printer driver" window will open. Click on "Have disk"
When the "Install from Disk" window opens, choose "Browse"
Browse to your Desktop, choose the Driver folder you downloaded up above. Click on "Open"
Returning to the "Install from Disk" window, hit "Okay"
Returning to the "Install the printer driver" window, you should see
Canon Generic Plus PS3
As the driver, hit "Next"
If the "Which version of the driver" window opens, choose "Replace the existing driver" and hit "Next"
Finally it will ask you to type a printer name, I recommend
Annenberg 3rd Floor Copy Room Printer
Hit "Next" again. It will install the printer.
Do not share the printer, when asked.
Then you should be ready to go, click on "Print a test page" and make sure the test page comes out.